SECTION I: CONTRACTING AUTHORITY
I.1) NAME, ADDRESSES AND CONTACT POINT(S)
Cobalt Housing Limited
199 Lower House Lane
Contact: Cobalt Housing Limited
Attn: Karen Palmer
L11 2SF Liverpool
UNITED KINGDOM
E-mail:
KPalmer@cobalthousing.org.ukInternet address(es)
General address of the contracting authority
http://www.cobalthousing.org.ukAddress of the buyer profile
https://Cirrus-Tenders.co.uk/Home.aspx?Link=[ee7dee63-a875-4812-98ef-ba1f25d87649]
(if the direct link to the url does not work, please type or copy and
paste the link into your web browser)
Further information can be obtained at: As in above-mentioned contact
point(s)
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained at:
Cobalt Housing Limited
199 Lower House Lane
L11 2SF Liverpool
UNITED KINGDOM
Internet:
https://Cirrus-Tenders.co.uk/Home.aspx?Link=[ee7dee63-a875-4812-98ef-ba1f25d87649]
(if the direct link to the url does not work, please type or copy and
paste the link into your web browser)
Tenders or requests to participate must be sent to: Cobalt Housing Limited
199 Lower House Lane
L11 2SF Liverpool
UNITED KINGDOM
Internet:
https://Cirrus-Tenders.co.uk/Home.aspx?Link=[ee7dee63-a875-4812-98ef-ba1f25d87649]
(if the direct link to the url does not work, please type or copy and
paste the link into your web browser)
I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES
Body governed by public law
Housing and community amenities
The contracting authority is purchasing on behalf of other contracting
authorities Yes
SECTION II: OBJECT OF THE CONTRACT
II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority
Cleaning and caretaking services.
II.1.2) Type of contract and location of works, place of delivery or of
performance
Services
Service category: No 14
Main place of performance Liverpool.
NUTS code UKD52
II.1.3) The notice involves
A public contract
II.1.5) Short description of the contract or purchase(s)
Cobalt Housing Limited ("Cobalt") and Liverpool Housing Trust Limited
("LHT") are providers of low-cost housing in Merseyside and the
surrounding areas. Cobalt is acting as the lead Contracting Authority for
the purposes of this procurement, although the lots advertised here will
be entered into with either Cobalt or LHT.
Cobalt and LHT are seeking expressions of interest from qualified and
experienced providers who can provide high quality cleaning and caretaking
services for their office buildings at 199 Lower Lane, Norris Green,
Liverpool and Vicinity House, Hanover Street, Liverpool respectively.
The services to be provided are divided into 2 lots, one for Cobalt and
one for LHT, which are explained in more detail in Annex B.
Service providers are invited to bid for 1 or both of the lots, which will
include general routine cleaning and caretaking including but not limited
to: vacuuming, floor polishing/buffing, cleaning of canteen/kitchen areas,
cleaning of WC’s, wash basins and toilet areas, cleaning of lifts and
stairwells, polishing/dusting of fittings, emptying of refuse bins,
cleaning vision glass panels on doors, security, some health and safety
duties, general building duties and low level maintenance. Contractors are
to bear in mind the requirements of all these services when tendering for
this opportunity.
Each lot will run for 4 years.
II.1.6) Common procurement vocabulary (CPV)
90919200, 90910000, 90911000, 90911100, 90911200, 98341140
II.1.7) Contract covered by the Government Procurement Agreement (GPA)
No
II.1.
Division into lots
Yes
tenders should be submitted for one or more lots
II.1.9) Variants will be accepted
No
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope
Approximately 400 000 GBP.
II.2.2) Options
No
II.3) DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION
Duration in months: 48 (from the award of the contract)
INFORMATION ABOUT LOTS
LOT NO: 1
TITLE Cobalt Housing - cleaning and caretaking
1) SHORT DESCRIPTION
The Contracting Authority for lot 1 will be Cobalt.
One contractor is to be appointed for all cleaning and caretaking services
(both inside the building and to surrounding grounds) at Cobalt’s head
office at 199 Lower Lane, Norris Green, Liverpool, L11 2SF, UNITED
KINGDOM. Work may include but will not be limited to vacuuming, cleaning
office furniture, cleaning of canteen/kitchen areas, floor
polishing/buffing, cleaning of WC’s, wash basins and toilet areas,
cleaning of lifts and stairwells, polishing/ dusting of fittings, security
(including occasional out of hours opening), general building duties
including turning on and off lights and electrical equipment, taking
delivery of mail, delivery handling, low level maintenance, 24 hour
emergency call outs, office opening, office closing, general office
security and office health and safety.
2) COMMON PROCUREMENT VOCABULARY (CPV)
90919200, 90910000, 90911000, 90911100, 90911200, 98341140
3) QUANTITY OR SCOPE
The estimated value of this contract over the full 4 year period is 200
000 GBP.
LOT NO: 2
TITLE LHT - cleaning and caretaking
1) SHORT DESCRIPTION
The Contracting Authority for lot 2 will be LHT.
One contractor is to be appointed for all cleaning and caretaking services
to LHT’s head office at 12 Hanover Street, Liverpool, L1 4AA, UNITED
KINGDOM. Work may include but will not be limited to vacuuming, cleaning
office furniture, cleaning of canteen/kitchen areas, floor
polishing/buffing, cleaning of WC’s, wash basins and toilet areas,
cleaning of lifts and stairwells, polishing/dusting of fittings, security
(including occasional out of hours opening), general building duties
including turning on and off lights and electrical equipment, taking
delivery of mail, delivery handling, low level maintenance, 24 hour
emergency call outs, office opening, office closing, general office
security and office health and safety.
2) COMMON PROCUREMENT VOCABULARY (CPV)
90919200, 90910000, 90911000, 90911100, 90911200, 98341140
3) QUANTITY OR SCOPE
The estimated value of this contract over the full 4 year period is 200
000 GBP.
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.1) Deposits and guarantees required
The Contracting Authority reserves the right to require bonds, deposits,
guarantees and/or other forms of undertaking.
III.1.2) Main financing conditions and payment arrangements and/or
reference to the relevant provisions regulating them
As detailed in the tender documents.
III.1.3) Legal form to be taken by the group of economic operators to
whom the contract is to be awarded
As detailed in the tender documents.
III.1.4) Other particular conditions to which the performance of the
contract is subject
Yes
As detailed in the tender documents.
III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if requirements are
met: Conditions for participation in the competition for each lot are set
out in detail in the pre-qualification questionnaire;
These are available through the portal web address listed in I.1 of this
notice;
The pre-qualification questionnaire must be completed and returned as per
the instructions within the pre-qualification questionnaire no later than
the deadline listed in IV.3.4 of this notice.
III.2.2) Economic and financial capacity
Information and formalities necessary for evaluating if requirements are
met: The economic and financial capacity required is described in the
pre-qualification questionnaire and invitation to tender.
III.2.3) Technical capacity
Information and formalities necessary for evaluating if requirements are
met:
The information and formailities necessary for evaluating if requirements
are met are described in the pre-qualification questionnaire and
invitation to tender.
III.2.4) Reserved contracts
No
III.3) CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.1) Execution of the service is reserved to a particular profession
No
III.3.2) Legal entities should indicate the names and professional
qualifications of the staff responsible for the execution of the service
No
SECTION IV: PROCEDURE
IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure
Restricted
IV.2) AWARD CRITERIA
IV.2.1) Award criteria
The most economically advantageous tender in terms of the criteria stated
in the specifications, in the invitation to tender or to negotiate or in
the descriptive document
IV.2.2) An electronic auction will be used
No
IV.3) ADMINISTRATIVE INFORMATION
IV.3.2) Previous publication(s) concerning the same contract
No
IV.3.3) Conditions for obtaining specifications and additional documents
Time limit for receipt of requests for documents or for accessing
documents 21.1.2011 - 12:00
IV.3.4) Time-limit for receipt of tenders or requests to participate
28.1.2011 - 12:00
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up
English.
SECTION VI: COMPLEMENTARY INFORMATION
VI.1) THIS IS A RECURRENT PROCUREMENT
No
VI.2) CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU FUNDS
No
VI.3) ADDITIONAL INFORMATION
Contractors should note that the following means of communication should
be used.
For questions and clarifications about this procurement, candidates should
email
KPalmer@cobalthousing.org.uk. Candidates should obtain copies of the
PQQ and the memorandum of information ("MoI") from the web site address
set out in Annex A.II. Candidates are requested not to request copies of
the PQQ and the MoI by email.
VI.4) PROCEDURES FOR APPEAL
VI.4.1) Body responsible for appeal procedures
See section VI.4.2
VI.4.2) Lodging of appeals
Precise information on deadline(s) for lodging appeals: The Contracting
Authority will incorporate a minimum 10 calendar day standstill period at
the point information on the award of the contract is communicated to
tenderers. This period allows unsuccessful tenderers to seek further
debriefing from the Contracting Authority before the contract is entered
into. Such additional information should be requested from Fiona Wilkie
via email at
VicinityGroupProcurement@vicinity.org.uk or by telephone on
+44 1516338000.
VI.4.3) Service from which information about the lodging of appeals may
be obtained
See section VI.4.2
VI.5) DATE OF DISPATCH OF THIS NOTICE:
14.12.2010