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SECTION I: CONTRACTING AUTHORITY

I.1) NAME, ADDRESSES AND CONTACT POINT(S)
Derby City Council
Norman House, Friary Street
Contact: Resources
Attn: Dawn Moran
DE1 1AN Derby
UNITED KINGDOM
Tel. +44 1332643273
E-mail: procurement@Derby.gov.uk
Internet address(es)
General address of the contracting authority http://www.Derby.gov.uk
Address of the buyer profile
http://www.mytenders.org/search/Search_AuthProfile.aspx?ID=AA0342
Further information can be obtained at: Derby City Council
Norman House, Friary Street
Contact: Neighbourhoods
Attn: Zoe Jones
DE1 1AN Derby
UNITED KINGDOM
Tel. +44 1332641738
E-mail: Zoe.Jones@Derby.gov.uk
Internet: http://www.Derby.gov.uk
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained at:
Derby City Council
Norman House, Friary Street
Attn: Procurement
DE1 1AN Derby
UNITED KINGDOM
Tel. +44 1332643273
Internet: http://www.SourceDerbyshire.co.uk
Tenders or requests to participate must be sent to: Derby City Council
RomanHouse, Friar Gate
Attn: Tender Receipt Officer
DE1 1XB Derby
UNITED KINGDOM
Tel. +44 1332643273
Internet: http://www.Derby.gov.uk
I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES
Regional or local authority
General public services
The contracting authority is purchasing on behalf of other contracting
authorities Yes
SECTION II: OBJECT OF THE CONTRACT
II.1) DESCRIPTION

II.1.1) Title attributed to the contract by the contracting authority
Provision of bus shelter cleaning and maintenance services.
II.1.2) Type of contract and location of works, place of delivery or of
performance
Services
Service category: No 1
Main place of performance Derby and Derbyshire.
NUTS code UKF11
II.1.3) The notice involves
A public contract
II.1.5) Short description of the contract or purchase(s)
Tenders are invited for the cleaning and repairs of the bus stop
infrastructure in Amber Valley, Derby City and Erewash. This totals 659
bus shelters across the 3 authorities and 140 real time information signs
in Derby City.
II.1.6) Common procurement vocabulary (CPV)
90910000, 50230000
II.1.7) Contract covered by the Government Procurement Agreement (GPA)
Yes
II.1. Division into lots
No
II.1.9) Variants will be accepted
Yes
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope
A schedule will be issued detailing the exact location for the
infrastructure by each authority. An indicative summary of the type of bus
shelter and number is shown below for each of the authorities.
Amber Valley Borough Council.
11 Abacus SA
5 Adshel
3 Brick (enclosed)
11 Brick/Wood (enclosed)
48 Commutaport
1 Concrete (cantilever)
6 MAN
31 Metal (cantilever)
1 Metal (enclosed)
1 Queensbury (cantilever)
8 Signature
14 Stone (enclosed)
22 Transolutions
39 Wood (cantilever)
48 Wood (enclosed)
Derby City Council – manufacturers include Queensbury, Bus Shelters
Limited, MAN, Adam Engineering and Commutaport. The majority of the bus
shelters are a metal frame with polycarbonate panels, there are a small
number of alternative materials i.e. brick or anti vandal style panels.
136 cantilever bus shelters
52 cantilever bus shelters with half metre end panels
12 cantilever bus shelters with metre end panels
37 enclosed bus shelters
140 real time information signs
Erewash Borough Council manufacturers include Commutaport, Transolutions,
MAN, Signature,Amstad Abacus 152.
60 x 2 bay cantilever
26 x 2 bay enclosed
28 x 2 bay open fronted
1 x 3 bay 1/3 ends
25 x 3 bay cantilever
22 x 3 bay enclosed
2 x 4 bay enclosed
9 brick enclosed
II.2.2) Options
Yes
description of these options: An option for an extension will be
considered by the Councils up to a maximum of two years.
II.3) DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION
Starting 1.4.2011. Completion 30.3.2013

SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION

III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.4) Other particular conditions to which the performance of the
contract is subject
No
III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if requirements are
met: (1) All candidates will be required to produce a certificate or
declaration demonstrating that they are not bankrupt or the subject of an
administration order, are not being wound-up, have not granted a trust
deed, are not the subject of a petition presented for sequestration of
their estate, have not had a receiver, manager or administrator appointed
and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or
declaration demonstrating that the candidate, their directors, or any
other person who has powers of representation, decision or control of the
candidate has not been convicted of conspiracy, corruption, bribery, or
money laundering. Failure to provide such a declaration will result in the
candidate being declared ineligible and they will not be selected to
participate in this procurement process.
(3) Any candidate found to be guilty of serious misrepresentation in
providing any information required, may be declared ineligible and not
selected to continue with this procurement process.
(4) All candidates will be required to produce a certificate or
declaration demonstrating that they have fulfilled obligations relating to
the payment of social security contributions under the law of any part of
the United Kingdom or of the relevant State in which the candidate is
established.
(5) All candidates will be required to produce a certificate or
declaration demonstrating that they have fulfilled obligations relating to
the payment of taxes under the law of any part of the United Kingdom or of
the relevant State in which the economic operator is established.
III.2.2) Economic and financial capacity
Information and formalities necessary for evaluating if requirements are
met: (1) All candidates will be required to provide statements of accounts
or extracts from those accounts relating to their business.
III.2.3) Technical capacity
Information and formalities necessary for evaluating if requirements are
met:
(1) A statement of the principal goods sold or services provided by the
supplier or the services provider in the past 3 years, detailing the dates
on which the goods were sold or the services provided; the consideration
received; the identity of the person to whom the goods were sold or the
services were provided.
(2) A statement of the technicians or technical services available to the
candidate to carry out the work under the contract; or be involved in the
production of goods or the provision of services under the contract;
particularly those responsible for quality control, whether or not they
are independent of the candidate.
(3) A statement of the tools, plant or technical equipment available to
the service provider or contractor for carrying out the contract.
(4) A list of works carried out over the past 5 years, detailing the value
of the consideration received; when and where the work or works were
carried out; and whether they were carried out according to the rules of
the trade or profession and properly completed.

SECTION IV: PROCEDURE

IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure
Open
IV.2) AWARD CRITERIA
IV.2.1) Award criteria
The most economically advantageous tender in terms of the criteria stated
in the specifications, in the invitation to tender or to negotiate or in
the descriptive document
IV.2.2) An electronic auction will be used
No
IV.3) ADMINISTRATIVE INFORMATION
IV.3.1) File reference number attributed by the contracting authority
TD0337
IV.3.3) Conditions for obtaining specifications and additional documents
Time limit for receipt of requests for documents or for accessing
documents 27.1.2011
IV.3.4) Time-limit for receipt of tenders or requests to participate
7.2.2011 - 12:00
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up

IV.3.7) Minimum time frame during which the tenderer must maintain the
tender
Duration in month(s): 3 (from the date stated for receipt of tender)
IV.3. Conditions for opening tenders
Date: 7.2.2011 - 14:00
Place
Derby City Council, Roman House, Friargate, Derby.

SECTION VI: COMPLEMENTARY INFORMATION

VI.1) THIS IS A RECURRENT PROCUREMENT
Yes
estimated timing for further notices to be published: December 2012.
VI.3) ADDITIONAL INFORMATION
This tender is being managed electronically. To request and retrieve the
tender documents please visit www.sourcederbyshire.co.uk.
The Purchasing Authority is acting on behalf of the following
organisations:
This tender process is being managed by Derby City Council in
collaboration with Amber Valley Borough Council and Erewash Borough
Council.
(MT Ref:80556).
VI.4) PROCEDURES FOR APPEAL
VI.4.2) Lodging of appeals
Precise information on deadline(s) for lodging appeals: Derby City Council
will incorporate a minimum 10 calendar days standstill period at the point
information on the award of the contract is communicated to tenderers.
This period allows unsuccessful tenderers to seek further debriefing from
the contracting authority before the contract is entered into. Applicants
have 2 working days from the notification of the award decision to request
additional debriefing and that information has to be provided a minimum of
3 working days before the expiry of the standstill period. Such additional
information should be required from the contact details provided in
section 1.1 of this notice. If an appeal regarding the award of a contract
has not been successfully resolved the Public Contracts Regulations 2006
(SI 2006 No 5) provide for aggrieved parties who have been harmed or are
at risk of harm by a breach of the rules to take action in the High Court
(England, Wales and Northern Ireland). Any such action must be brought
promptly (generally within 3 months). Where a contract has not been
entered into the Court may order the setting aside of the award decision
or order the authority to amend any document and may award damages. If the
contract has been entered into the Court may only award damages. [The
purpose of the standstill period referred to above is to allow parties to
apply to the Courts to set aside the award decision before the contract is
entered into.
VI.5) DATE OF DISPATCH OF THIS NOTICE:
20.12.2010