SECTION I: CONTRACTING AUTHORITY
I.1) NAME, ADDRESSES AND CONTACT POINT(S)
Leeds City College
Park Lane House, Park Lane
Attn: Steve Vickers
LS3 1AA Leeds
UNITED KINGDOM
Tel. +44 1133861904
E-mail:
steve.vickers@leedscitycollege.ac.ukInternet address(es)
General address of the contracting authority
http://www.leedscitycollege.ac.ukAddress of the buyer profile
https://in-tendhost.co.uk/fe/Further information can be obtained at: As in above-mentioned contact
point(s)
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained at:
As in above-mentioned contact point(s)
Tenders or requests to participate must be sent to: As in above-mentioned
contact point(s)
I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES
Body governed by public law
Education
The contracting authority is purchasing on behalf of other contracting
authorities No
SECTION II: OBJECT OF THE CONTRACT
II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority
Building cleaning services at Leeds City College.
II.1.2) Type of contract and location of works, place of delivery or of
performance
Services
Service category: No 14
Main place of performance West Yorkshire.
NUTS code UKE42
II.1.3) The notice involves
A public contract
II.1.5) Short description of the contract or purchase(s)
Leeds City College is seeking expressions of interest of organisations
with a proven track record in the provision of cleaning services in an
educational environment to a mixed property portfolio in age, size and
condition. The service shall include all necessary consumables and shall
be supported by a 24/7 helpdesk. The College may also wish to include
optional services as detailed section 2.2.
II.1.6) Common procurement vocabulary (CPV)
90919300, 98341130, 90911300, 85142300, 90911200, 72253100
II.1.7) Contract covered by the Government Procurement Agreement (GPA)
No
II.1.
Division into lots
No
II.1.9) Variants will be accepted
No
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope
The scope of the cleaning services contract includes the following
elements:
1) Planned preventative cleaning of all internal and external areas of the
properties, which shall include internal and external window cleaning;
2) Reactive cleaning and spot cleaning as and when required;
3) Periodic cleaning according to an agreed annual programme;
4) Provision of a Helpdesk service supported by a CAFM system;
Additional service may include:
a. Feminine hygiene and/or
b. Janitorial services.
Excluding VAT
Range between 5 000 000 and 7 500 000 GBP
II.2.2) Options
Yes
description of these options: The contract will initially be for a period
of 3 years with the option of two (2) one (1) year extensions at the sole
discretion of Leeds City College. Provisional timetable 36 months.
provisional timetable for recourse to these options: in months: 36 (from
the award of the contract)
II.3) DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION
Duration in months: 36 (from the award of the contract)
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.1) Deposits and guarantees required
Independent financial appraisals will be used to assess companies
financial standing.
III.1.2) Main financing conditions and payment arrangements and/or
reference to the relevant provisions regulating them
Determined in the invitation to tender.
III.1.3) Legal form to be taken by the group of economic operators to
whom the contract is to be awarded
No special legal form is required by the grouping of providers but each
provider will be required to become jointly or severally responsible for
the contract before acceptance.
III.1.4) Other particular conditions to which the performance of the
contract is subject
No
III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if requirements are
met: As detailed in PQQ.
III.2.2) Economic and financial capacity
Information and formalities necessary for evaluating if requirements are
met: As detailed in PQQ.
Minimum level(s) of standards possibly required As detailed in PQQ.
III.2.3) Technical capacity
Information and formalities necessary for evaluating if requirements are
met:
As detailed in PQQ.
Minimum level(s) of standards possibly required
As detailed in the tender documents.
III.2.4) Reserved contracts
No
III.3) CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.1) Execution of the service is reserved to a particular profession
No
III.3.2) Legal entities should indicate the names and professional
qualifications of the staff responsible for the execution of the service
No
SECTION IV: PROCEDURE
IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure
Open
IV.2) AWARD CRITERIA
IV.2.1) Award criteria
The most economically advantageous tender in terms of the criteria stated
in the specifications, in the invitation to tender or to negotiate or in
the descriptive document
IV.2.2) An electronic auction will be used
No
IV.3) ADMINISTRATIVE INFORMATION
IV.3.1) File reference number attributed by the contracting authority
SV/LCC/117
IV.3.2) Previous publication(s) concerning the same contract
No
IV.3.3) Conditions for obtaining specifications and additional documents
Time limit for receipt of requests for documents or for accessing
documents 13.12.2010 - 17:00
Payable documents No
IV.3.4) Time-limit for receipt of tenders or requests to participate
20.12.2010 - 12:00
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up
English.
IV.3.
Conditions for opening tenders
Date: 20.12.2010 - 13:00
Persons authorised to be present at the opening of tenders No
SECTION VI: COMPLEMENTARY INFORMATION
VI.1) THIS IS A RECURRENT PROCUREMENT
No
VI.2) CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU FUNDS
No
VI.3) ADDITIONAL INFORMATION
Suppliers are required to register and submit an expression of interest
via the In-Tend system. The values given in this notice are only
estimations and do not include for the possible extension periods of two
one year extensions - the College gives no guarantee or warranty or makes
any representation as to the accuracy of any indicative volumes or as to
the value of the work during the contract period.
VI.4) PROCEDURES FOR APPEAL
VI.4.2) Lodging of appeals
Precise information on deadline(s) for lodging appeals: The Contracting
Authority will incorporate a minimum 10 calendar day standstill period at
the point that an award decision notice is communicated to tenderers. The
award decision notice will specify the criteria for the award of the
contract agreement, the reasons for the decision, including the
characteristics and relative advantages, the name and score of the
successful tender; and will specify when the standstill period is expected
to end or the date before which the contracting authority will not
conclude the contract agreement.
If an appeal regarding the award of a contract/framework agreement has not
been successfully resolved, the Public Contracts (Amendment) Regulations
2009 provide for aggrieved parties who have been harmed or are at risk of
a breach of the rules to take action in the High Court (England, Wales and
Northern Ireland). Any such action must be brought promptly (generally
within 3 months). The Court may order the setting aside of the award
decision or may order the Contracting Authority to amend any document and
may award damages. If a framework agreement has been entered into the
Court may make a declaration of ineffectiveness or may order that the
duration of any relevant specific contract be shortened and additionally
may award damages. The time limit for seeking such a declaration is
generally 30 days from notification of the award (either by award decision
notification or contract award notice depending upon the circumstances) or
otherwise 6 months.
VI.5) DATE OF DISPATCH OF THIS NOTICE:
17.11.2010