SECTION I: CONTRACTING AUTHORITY
I.1) NAME, ADDRESSES AND CONTACT POINT(S)
University of the West of England
Frenchay Campus, Coldharbour Lane
Contact: Head of Procurement
Attn: Helen Baker
BS16 1QY Bristol
UNITED KINGDOM
Tel. +44 1173282239
E-mail:
purchasing@uwe.ac.ukFax +44 1173283985
Internet address(es)
General address of the contracting authority
www.uwe.ac.uk,
www.tenders.ac.ukAddress of the buyer profile
http://www.uwe.ac.uk/finance/purchasing/welcome/profile.shtmlFurther information can be obtained at: As in above-mentioned contact
point(s)
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained at:
As in above-mentioned contact point(s)
Tenders or requests to participate must be sent to: As in above-mentioned
contact point(s)
I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES
Body governed by public law
Education
The contracting authority is purchasing on behalf of other contracting
authorities No
SECTION II: OBJECT OF THE CONTRACT
II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority
Cleaning services for student residences deep clean and residential
conferences cleaning.
II.1.2) Type of contract and location of works, place of delivery or of
performance
Services
Service category: No 14
Main place of performance Bristol and surrounding areas. The primary
customer of this contract is the University of the West of England.
However, this contract may also be used by any local authority in the
South-West region of England, a list of which can be found at
www.rcoe.gov.uk. It may also be used by the Avon & Somerset Constabulary,
Avon Fire and Rescue Service, the University of Bristol, the University of
Bath and NHS trusts in the Bristol area, a list of which can be found at
http://www.bwpc.nhs.uk/.
NUTS code UKK11
II.1.3) The notice involves
The establishment of a framework agreement
II.1.4) Information on framework agreement
Framework agreement with several operators
Duration of the framework agreement: Duration in year(s): 4
II.1.5) Short description of the contract or purchase(s)
This tender is for the provision of cleaning services for student
residential accommodation and residential conference facilities at the
University of the West of England.
The University provides in excess of 3 000 study bedrooms to its students.
The accommodation comprises of:
The student village, Frenchay Campus comprising of 4 courtyards totalling
1936 en-suite student bedrooms and 253 bedrooms within 41 houses.
Glenside/St Matthias Campus accommodation encompassing 545 study bedrooms
in houses/flats.
During the summer vacation period (end June- beginning September) all
areas of the accommodation are given a deep clean. The University also
runs its residential conferences in the accommodation at this time. A
hotel standard of cleaning is required for both deep cleaning and
conference cleaning. There are also a number of private landlord houses in
and around Bristol City Centre.
There may be an occasional requirement to provide ad hoc cleaning services
to the University, including window cleaning.
II.1.6) Common procurement vocabulary (CPV)
90910000, 90911100, 90911200, 90911000
II.1.7) Contract covered by the Government Procurement Agreement (GPA)
Yes
II.1.
Division into lots
Yes
tenders should be submitted for one or more lots
II.1.9) Variants will be accepted
No
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope
The University of the West of England invites tenders for summer deep
cleaning and conference cleaning for it's student residences. This will be
split into 2 lots.
This will initially be a one year contract with the option to extend,
subject to satisfactory performance review, on an annual basis up to 4
years.
Excluding VAT 450 000 GBP
II.2.2) Options
No
II.3) DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION
Duration in months: 48 (from the award of the contract)
INFORMATION ABOUT LOTS
LOT NO: 1
TITLE Residential accommodation deep cleaning
1) SHORT DESCRIPTION
The University currently provides in excess of 3 000 study bedrooms of
residential accommodation to students. During the summer vacation period
(end June to beginning of September) all areas of the accommodation are
given a 'deep clean', both within the flats and houses and in the common
parts. We are looking for suppliers who will be able to provide a first
class standard of service for deep cleaning.
2) COMMON PROCUREMENT VOCABULARY (CPV)
90911100
3) QUANTITY OR SCOPE
Successful suppliers will be allocated a one or more fo the following
accomodation groups:
Brecon Court and St Matthias Campus (643 bedspaces).
Cotswold Court and the Hollies (679 bedspaces).
Mendip Court and Glenside Campus (687 bedspaces).
Quantock Court and Carroll Court (726 bedspaces).
LOT NO: 2
TITLE Summer conferences cleaning
1) SHORT DESCRIPTION
Conference cleaning: The University operates residential conferences over
the summer period (end June to beginning of September) ranging from
international summer schools and sports events to international academic
symposium. A hotel standard of room preparation and cleanliness is
required for all conference cleaning.
2) COMMON PROCUREMENT VOCABULARY (CPV)
90910000, 90911000
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.2) Main financing conditions and payment arrangements and/or
reference to the relevant provisions regulating them
The primary customer(s) of this contract is the University of the West of
England. However, this contract may also be used by any local authority in
the South West Region of England, a list of which can be found at
www.rcoe.gov.uk. It may also be used by the Avon and Somerset
Constabulary, the Avon Fire and Rescue Service, University of Bristol, the
University of Bath and NHS trusts in the Bristol area, a list of which can
be found at
http://www.bwcp.nhs.uk/ and any other Educational
establishments in the Bristol area including Hartpury College.
III.1.3) Legal form to be taken by the group of economic operators to
whom the contract is to be awarded
Joint and several liability.
III.1.4) Other particular conditions to which the performance of the
contract is subject
No
III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if requirements are
met: Pre-qualification documents to be downloaded from
www.tenders.ac.ukfor return by noon 17th January 2011. Information and formalities
necessary for evaluating if requirements are met:
(a) is bankrupt or is being wound up, where his affairs are being
administered by the court, where he has entered into an arrangement with
creditors, where he has suspended business activities or is in any
analogous situation arising from a similar procedure under national laws
and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an
order for compulsory winding up or administration by the court or of an
arrangement with creditors or of any other similar proceedings under
national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata
in accordance with the legal provisions of the country of any offence
concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means
which the contracting authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social
security contributions in accordance with the legal provisions of the
country in which he is established or with those of the country of the
contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in
accordance with the legal provisions of the country in which he is
established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information
required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal
organisation, as defined in Article 2(1) of Council Joint Action
98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in
Article 3 of the Council Act of 26.5.1972 and Article 3(1) of Council
Joint Action 98/742/JHA3 respectively;
(j) has been the subject of a conviction for fraud within the meaning of
Article 1 of the Convention relating to the protection of the financial
interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined
in Article 1 of Council Directive 91/308/EEC of 10.6.1991 on prevention of
the use of the financial system for the purpose of money laundering.
III.2.2) Economic and financial capacity
Information and formalities necessary for evaluating if requirements are
met: (a) is bankrupt or is being wound up, where his affairs are being
administered by the court, where he has entered into an arrangement with
creditors, where he has suspended business activities or is in any
analogous situation arising from a similar procedure under national laws
and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an
order for compulsory winding up or administration by the court or of an
arrangement with creditors or of any other similar proceedings under
national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata
in accordance with the legal provisions of the country of any offence
concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means
which the contracting authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social
security contributions in accordance with the legal provisions of the
country in which he is established or with those of the country of the
contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in
accordance with the legal provisions of the country in which he is
established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information
required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal
organisation, as defined in Article 2(1) of Council Joint Action
98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in
Article 3 of the Council Act of 26 May 1972 and Article 3(1) of Council
Joint Action 98/742/JHA3 respectively;
(j) has been the subject of a conviction for fraud within the meaning of
Article 1 of the Convention relating to the protection of the financial
interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined
in Article 1 of Council Directive 91/308/EEC of 10 June 1991 on prevention
of the use of the financial system for the purpose of money laundering
III.2.3) Technical capacity
Information and formalities necessary for evaluating if requirements are
met:
For lot 1 tenderers must be able to demonstrate similar experience of
cleaning at least 500 bed spaces of accommodation under similar time
pressures.
For lot 2 tenderers must be able to demonstrate similar experience of
cleaning at least 500 bed spaces to hotel/conference standards within
tight timescales.
III.2.4) Reserved contracts
No
III.3) CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.1) Execution of the service is reserved to a particular profession
No
III.3.2) Legal entities should indicate the names and professional
qualifications of the staff responsible for the execution of the service
No
SECTION IV: PROCEDURE
IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure
Restricted
IV.1.2) Limitations on the number of operators who will be invited to
tender or to participate
Envisaged minimum number 5
IV.1.3) Reduction of the number of operators during the negotiation or
dialogue
Recourse to staged procedure to gradually reduce the number of solutions
to be discussed or tenders to be negotiated No
IV.2) AWARD CRITERIA
IV.2.1) Award criteria
The most economically advantageous tender in terms of the criteria stated
below
1. Price. Weighting 35
2. Quality of the service offered. Weighting 20
3. Technical merit. Weighting 20
4. Ability to deliver within timescales. Weighting 20
5. Environmental characteristics. Weighting 5
IV.2.2) An electronic auction will be used
No
IV.3) ADMINISTRATIVE INFORMATION
IV.3.1) File reference number attributed by the contracting authority
UWE/025/2010E
IV.3.2) Previous publication(s) concerning the same contract
IV.3.3) Conditions for obtaining specifications and additional documents
Time limit for receipt of requests for documents or for accessing
documents 10.1.2011
Payable documents No
IV.3.4) Time-limit for receipt of tenders or requests to participate
17.1.2011
IV.3.5) Date of dispatch of invitations to tender or to participate to
selected candidates
31.1.2011
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up
English.
IV.3.
Conditions for opening tenders
Persons authorised to be present at the opening of tenders No
SECTION VI: COMPLEMENTARY INFORMATION
VI.1) THIS IS A RECURRENT PROCUREMENT
Yes
estimated timing for further notices to be published: 4 years
VI.2) CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU FUNDS
No
VI.3) ADDITIONAL INFORMATION
Pre-qualification documentation to be downloaded from
www.tenders.ac.uk.
All suppliers will be required to complete and return a pre-qualification
document by noon, 17.1.2011.
VI.5) DATE OF DISPATCH OF THIS NOTICE:
2.12.2010