SECTION I: CONTRACTING AUTHORITY
I.1) NAME, ADDRESSES AND CONTACT POINT(S)
London Ambulance Service NHS Trust
46 Loman Street
Attn: Natalie Mabey
SE1 0EH London
UNITED KINGDOM
Tel. +44 2077832695
E-mail:
Natalie.Mabey@lond-amb.nhs.ukFurther information can be obtained at: As in above-mentioned contact
point(s)
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained at:
As in above-mentioned contact point(s)
Tenders or requests to participate must be sent to: As in above-mentioned
contact point(s)
I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES
National or federal agency/office
Health
The contracting authority is purchasing on behalf of other contracting
authorities No
SECTION II: OBJECT OF THE CONTRACT
II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority
Cleaning services - offices and ambulance stations.
II.1.2) Type of contract and location of works, place of delivery or of
performance
Services
Service category: No 27
Main place of performance London.
NUTS code UK
II.1.3) The notice involves
A public contract
II.1.4) Information on framework agreement
Estimated total value of purchases for the entire duration of the
framework agreement
estimated cost excluding VAT
Range: between 1 250 000 and 2 000 000 GBP
II.1.5) Short description of the contract or purchase(s)
The London Ambulance Service (LAS) is seeking to contract for the
provision of cleaning services. This entails the cleaning of offices and
ambulance stations across the LAS region (within the M25 London Orbital
Motorway).
II.1.6) Common procurement vocabulary (CPV)
90910000, 63000000, 60000000
II.1.7) Contract covered by the Government Procurement Agreement (GPA)
Yes
II.1.
Division into lots
No
II.1.9) Variants will be accepted
Yes
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope
LAS requires cleaning services for approximately 8 offices, mostly in
central London, and approximately 72 ambulance stations. The service
requirements comprise principally of: -.
Scheduled cleaning; responses to ad hoc needs for cleaning; materials
management; provision of all equipment required to perform the service;
periodic deep cleaning. The contract duration will be for 36 months
subject to an extension of up to 24 months as the Contracting Authority
may require.
Excluding VAT
Range between 1 250 000 and 2 000 000 GBP
II.3) DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION
Duration in months: 36 (from the award of the contract)
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.1) Deposits and guarantees required
Banker or other performance bond and/or holding company guarantees against
performance and other financial liabilities and/or other deposits and/or
warranties and/or other security as may be required.
III.1.2) Main financing conditions and payment arrangements and/or
reference to the relevant provisions regulating them
To be included in the invitation to tender.
III.1.3) Legal form to be taken by the group of economic operators to
whom the contract is to be awarded
The Contracting Authority reserves the right to require a lead provider or
other legal entity to undertake primary contractual responsibility for the
performance of the contract or to require that one or more providers are
jointly and severally responsible for the performance of the contract.
III.1.4) Other particular conditions to which the performance of the
contract is subject
Yes
Interested parties should note that the successful contractor(s) must be
able to fully comply with the Acquired Rights Directive (ARD) and the UK's
Transfer of Undertakings (protection of employment) Regulations 2006
(TUPE). There may also be a requirement to provide comparable pension
arrangements for any staff affected). Providers are required to replicate
the benefits that are made available to transferring employees under the
NHS Injury Benefit Scheme.
III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if requirements are
met: Suppliers instructions how to express interest in this tender:
1. Register your company on the eSourcing portal (this is only required
once):
— Browse to the eSourcing portal:
https://londonambulance.bravosolution.co.uk and click the link to
register,
— Accept the terms and conditions and click “continue”,
— Enter your correct business and user details,
— Note the username you chose and click “save” when complete,
— You will shortly receive an email with your unique password (please keep
this secure).
2. Express an interest in the tender:
— Login to the portal with the username/password,
— Click the “PQQs / ITTs open to all suppliers” link. (These are
pre-qualification questionnaires or invitations to tender open to any
registered supplier),
— Click on the relevant PQQ/ ITT to access the content,
— Click the “Express interest” button in the “Actions” box on the
left-hand side of the page,
— This will move the PQQ /ITT into your “My PQQs/ My ITTs” page. (This is
a secure area reserved for your projects only),
— You can now access any attachments by clicking the “Settings and buyer
attachments” in the “Actions” box.
3. Responding to the tender:
— You can now choose to “Reply” or “Reject” (please give a reason if
rejecting),
— You can now use the ‘Messages’ function to communicate with the buyer
and seek any clarification,
— Note the deadline for completion, then follow the onscreen instructions
to complete the PQQ/ ITT,
— There may be a mixture of online & offline actions for you to perform
(there is detailed online help available) You must then publish your reply
using the publish button in the “Actions” box on the left-hand side of the
page.
If you require any further assistance please consult the online help, or
contact the eTendering help desk.
SECTION IV: PROCEDURE
IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure
Restricted
IV.1.2) Limitations on the number of operators who will be invited to
tender or to participate
Envisaged number of operators 5
Objective criteria for choosing the limited number of candidates: A pre
qualification questionnaire (PQQ) will be used to assess the economic and
financial capacity and technical and professional ability of those
operators who register an interest in participating in the restricted
process.
IV.1.3) Reduction of the number of operators during the negotiation or
dialogue
Recourse to staged procedure to gradually reduce the number of solutions
to be discussed or tenders to be negotiated Yes
IV.2) AWARD CRITERIA
IV.2.1) Award criteria
The most economically advantageous tender in terms of the criteria stated
in the specifications, in the invitation to tender or to negotiate or in
the descriptive document
IV.2.2) An electronic auction will be used
No
IV.3) ADMINISTRATIVE INFORMATION
IV.3.1) File reference number attributed by the contracting authority
Project 41
IV.3.2) Previous publication(s) concerning the same contract
No
IV.3.3) Conditions for obtaining specifications and additional documents
Payable documents No
IV.3.4) Time-limit for receipt of tenders or requests to participate
6.12.2010 - 12:00
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up
English.
SECTION VI: COMPLEMENTARY INFORMATION
VI.3) ADDITIONAL INFORMATION
The Contracting Authority intends to use an eTendering system in this
procurement exercise and reserves the right to use a reverse auction.
VI.4) PROCEDURES FOR APPEAL
VI.4.1) Body responsible for appeal procedures
High Court of England and Wales
The Strand
WC2A 2LL London
UNITED KINGDOM
Tel. +44 2079476000
VI.4.2) Lodging of appeals
Precise information on deadline(s) for lodging appeals: In accordance with
Regulation 47 of the Public Contracts Regulations 2006 (as amended).
VI.5) DATE OF DISPATCH OF THIS NOTICE:
29.10.2010