SECTION I: CONTRACTING AUTHORITY
I.1) NAME, ADDRESSES AND CONTACT POINT(S)
Spire Homes Limited
1 Crown Court Crown Way
Attn: M Rogers
NN10 6BS Rushden
UNITED KINGDOM
Tel. +44 8456035399
Internet address(es)
Address of the buyer profile
www.spire-homes.org.ukFurther information can be obtained at: As in above-mentioned contact
point(s)
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained at:
As in above-mentioned contact point(s)
Tenders or requests to participate must be sent to: As in above-mentioned
contact point(s)
I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES
Body governed by public law
Housing and community amenities
The contracting authority is purchasing on behalf of other contracting
authorities No
SECTION II: OBJECT OF THE CONTRACT
II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority
Cleaning contract.
II.1.2) Type of contract and location of works, place of delivery or of
performance
Services
Service category: No 14
Main place of performance Northamptonshire and Rutland.
NUTS code UKF2
II.1.3) The notice involves
A public contract
II.1.5) Short description of the contract or purchase(s)
Provision of cleaning contract to domestic housing premises. The duration
of the contract is for 3 years with the possible extension of a further 2
years, subject to confirmation and the conditions precedent. This Contract
is for the cleaning of flatted blocks owned by Spire Homes (LG) Ltd.
II.1.6) Common procurement vocabulary (CPV)
90910000
II.1.7) Contract covered by the Government Procurement Agreement (GPA)
No
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II.1.
Division into lots
No
II.1.9) Variants will be accepted
No
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope
Total annual anticipated expenditure is in the region of 140 000 GBP,
although no guarantee that the profile will reflect the actual
expenditure.
Estimated value excluding VAT.
Key requirements of the contract are NB this is not a full listing of
requirements:
Communal stairs, stair lifts, lifts & corridors:
— Floors cleaned and mopped - moving all mats/carpet pieces, bicycles &
prams, etc.,
— Stairs to be cleaned, including risers,
— Doormats to be cleaned,
— Stair lifts to be wiped down,
— Handrail and banisters wiped down,
— Doors to be wiped down,
— External/internal doorframes to be wiped down,
— Skirting boards to be cleaned,
— Light switches, switches & lights to be wiped,
— Cobwebs to be removed,
— External paths to the property and area around the bins to be swept,
— Dustbins (large) outside to be cleaned and disinfected,
— Body fluid spillage to be cleaned with appropriate equipment.
2.2 Community Rooms:
2.2.1 In general:
— Skirting boards to be cleaned,
— Cobwebs to be removed,
— Light switches & lights to be wiped,
— Light shades to be dusted,
— Empty bins,
— External/internal doorframes to be wiped down,
— Vacuum all floors if carpeted,
— Shampoo carpets as needed,
— Floors cleaned and mopped if not carpeted,
— Body fluid spillage to be cleaned with appropriate equipment.
2.2.2 Lounge:
— Vacuum all floors, moving tables, chairs, bins, etc.,
— Dust, polish and wipe all surfaces,
— Dust/wipe ornaments, shelves, standing lamps, etc.,
— Dust all chairs, tables, table legs, etc.,
— Body fluid spillage to be cleaned with appropriate equipment.
2.2.3 Kitchen:
— Floors cleaned and mopped removing any removable items such as fridges,
etc.,
— Wipe down all surface areas with damp cloth and appropriate cleaning
solution,
— Tiles and front of all surfaces to be cleaned,
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— External and internal of all appliances to be cleaned,
— Clean sink, draining board and taps,
— Soap dispensers to be cleaned,
— Pantry and kitchen cupboards to be cleaned,
— Body fluid spillage to be cleaned with appropriate equipment.
2.2.4 Toilets:
— Floors cleaned and mopped removing any removable items,
— Clean toilet bowl, tank, base and pipes,
— Clean wash hand basin, taps & pipes,
— Clean mirror and wipe down tiles,
— Body fluid spillage to be cleaned with appropriate equipment.
2.2.5 Bathroom/shower room:
— Floors cleaned and mopped removing any removable items,
— Clean bath using suitable cleaner,
— Clean wash hand basin, taps & pipes,
— Clean mirror and wipe down tiles,
— Body fluid spillage to be cleaned with appropriate equipment.
2.2.6 Laundry room:
— Floors cleaned and mopped removing any removable items,
— Clean sink, draining board and taps,
— Wipe down all surface areas with damp cloth and appropriate cleaning
solution,
— External and internal of all appliances to be cleaned,
— Body fluid spillage to be cleaned with appropriate equipment.
2.2.7 Guest flat:
— Floors cleaned removing any removable items,
— Bed linen washed,
— Kitchen area cleaned as per kitchen specification,
— Bathroom & toilet areas cleaned as per bathroom and toilet
specification,
— Body fluid spillage to be cleaned with appropriate equipment.
2.3 Working area:
2.3.1 Office:
— Vacuum all floors, moving tables, chairs, bins, etc.,
— Skirting boards to be cleaned,
— Dust, polish and wipe all surfaces,
— Dust/wipe shelves, standing lamps, etc.,
— Dust/wipe telephones and computer equipment,
— Cobwebs to be removed,
— Light switches & lights to be wiped,
— Light shades to be dusted,
— Empty bins,
— External/internal doorframes to be wiped down,
— Empty sanitary waste bins,
— Body fluid spillage to be cleaned with appropriate equipment.
2.4 Storage areas & cupboards:
2.4.1 Store room:
— Floors cleaned removing any removable items,
— Skirting boards to be cleaned,
— Cobwebs to be removed,
— Light switches & lights to be wiped,
— External/internal doorframes to be wiped down,
— Body fluid spillage to be cleaned with appropriate equipment.
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2.4.2 Electrical cupboards:
— Floors cleaned removing any removable items,
— Skirting boards to be cleaned,
— Light switches & lights to be wiped,
— External/internal doorframes to be wiped down,
— Body fluid spillage to be cleaned with appropriate equipment.
Excluding VAT
Range between 120 000,00 and 150 000,00 GBP
II.2.2) Options
Yes
description of these options: 1 extension, subject to conditions
precedent.
Number of possible renewals 1
II.3) DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION
Duration in months: 32 (from the award of the contract)
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.1) Deposits and guarantees required
A parent company guarantee and/or performance bond may be required.
III.1.2) Main financing conditions and payment arrangements and/or
reference to the relevant provisions regulating them
Payments by monthly valuations rendered for work properly and fully
completed.
III.1.4) Other particular conditions to which the performance of the
contract is subject
Yes
As per contract documents.
III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if requirements are
met: A pre-qualification questionnaire setting out information to be
provided will be made available to all applicant firms that respond to
this notice. Please note: the PQQ is only available electronically via the
buyer profile shown on page 1 of this form and any contact directly for
the supply of a PQQ will not be responded to. Applicant firms will be
required to complete and return the questionnaire together with supporting
documentation by the closing date stipulated on the questionnaire. This
will be evaluated for inclusion on the select tender list on the basis of
the submission.
III.2.2) Economic and financial capacity
Information and formalities necessary for evaluating if requirements are
met: The information and documentation required is set out in a
pre-qualification questionnaire ("PQQ") which can be requested from the
address in Section I.1. The Contracting Authority need not consider any
request to participate unless it is accompanied by a completed PQQ.
III.2.3) Technical capacity
Information and formalities necessary for evaluating if requirements are
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met:
Minimum level(s) of standards possibly required: as set out in the PQQ.
III.3) CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.1) Execution of the service is reserved to a particular profession
No
III.3.2) Legal entities should indicate the names and professional
qualifications of the staff responsible for the execution of the service
Yes
SECTION IV: PROCEDURE
IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure
Restricted
IV.1.2) Limitations on the number of operators who will be invited to
tender or to participate
Envisaged number of operators 5
Objective criteria for choosing the limited number of candidates: See PQQ.
IV.2) AWARD CRITERIA
IV.2.1) Award criteria
The most economically advantageous tender in terms of the criteria stated
in the specifications, in the invitation to tender or to negotiate or in
the descriptive document
IV.2.2) An electronic auction will be used
No
IV.3) ADMINISTRATIVE INFORMATION
IV.3.2) Previous publication(s) concerning the same contract
No
IV.3.4) Time-limit for receipt of tenders or requests to participate
9.11.2010 - 17:00
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up
English.
SECTION VI: COMPLEMENTARY INFORMATION
VI.1) THIS IS A RECURRENT PROCUREMENT
No
VI.2) CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU FUNDS
No
VI.3) ADDITIONAL INFORMATION
Please note: the PQQ is only available electronically from the web site
shown in the buyer profile of page 1 of this form and any contact directly
for the supply of a PQQ will not be responded to.
VI.4) PROCEDURES FOR APPEAL
VI.4.1) Body responsible for appeal procedures
as below
VI.4.2) Lodging of appeals
Precise information on deadline(s) for lodging appeals: The Contracting
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Authority will incorporate a minimum 10 calendar day standstill period at
the point information on the award of the contract is communicated to
tenderers. This period allows unsuccessful tenderers to seek further
debriefing from the Contracting Authority before the contract is entered
into. Applicants have 2 working days from the notification of the award
decision to request additional debriefing and that information has to be
provided a minimum of 3 working days before the expiry of the standstill
period. Such additional information should be required from the address in
part I.1.If an appeal regarding the award of a contract has not been
successfully resolved the Public Contracts Regulations 2009 (SI 2006 No 5)
provide for aggrieved parties who have been harmed or are at risk of harm
by a breach of the rules to take action in the High Court (England, Wales
and Northern Ireland). Any such action must be brought promptly (generally
within 3 months). Where a contract has not been entered into, the Court
may order the setting aside of the award decision or order the Contracting
Authority to amend any document and may award damages. If the contract has
been entered into the Court may only award damages.
VI.5) DATE OF DISPATCH OF THIS NOTICE:
11.10.2010