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SECTION I: CONTRACTING AUTHORITY

I.1) NAME, ADDRESSES AND CONTACT POINT(S)
Hereford and Worcester Fire And Rescue Service
2 Kings Court, Charles Hastings way
Attn: Mark Vale
WR5 1JR Worcester
UNITED KINGDOM
Tel. +44 1905368380
E-mail: mvale@hwfire.org.uk
Internet address(es)
General address of the contracting authority www.hwfire.org.uk
Address of the buyer profile http://worcestershire.gov.uk/tendering
Further information can be obtained at: Hereford and Worcester Fire and
Rescue Service
2 Kings Court, Charles Hastings Way
Contact: Mark Vale
WR5 1JR Worcester
UNITED KINGDOM
Tel. +44 1905368380
E-mail: mvale@hwfire.org.uk
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained at:
Worcestershire County Council
County Hall Spetchley Road
Attn: Ninetta Adorisio
WR5 2NP Worcester
UNITED KINGDOM
Tel. +44 1905728559
E-mail: property@worcestershire.gov.uk
Internet: http://www.worcestershire.gov.uk/tendering
Tenders or requests to participate must be sent to: As in above-mentioned
contact point(s)
I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES
Other Fire and Rescue Service
General public services
Other Fire and Rescue Service
The contracting authority is purchasing on behalf of other contracting
authorities No

SECTION II: OBJECT OF THE CONTRACT

II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority
Premises cleaning contract.
II.1.2) Type of contract and location of works, place of delivery or of
performance
Services
Xtender Ltd UK 0800 043 0289 IRL +353 1 8293500 Produced on 08 October 10
Xtender Daily Alerts Document No 299652-2010 Original Language
08 October 10 EN - English
Page No
OJ Ref 196/2010 2
Service category: No 12
Main place of performance Herefordshire and Worcestershire.
NUTS code UKG
II.1.3) The notice involves
A public contract
II.1.5) Short description of the contract or purchase(s)
The contract is for the 5 year cleaning of all Hereford and Worcester Fire
and Rescue Service premises numbering 27 in total within Herefordshire and
Worcestershire.
II.1.6) Common procurement vocabulary (CPV)
90910000
II.1.7) Contract covered by the Government Procurement Agreement (GPA)
No
II.1. Division into lots
No
II.1.9) Variants will be accepted
No
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope
The contract is for the 5 year cleaning of all Hereford and Worcester Fire
and Rescue Service premises numbering 27 in total in Herefordshire and
Worcestershire. Ten buildings will require daily cleaning during work days
while two buildings will only require cleaning twice per week and the
remainder only once per week. The contract includes the cleaning of
internal windows and glass.
The contractor will also be required to include the opening and locking up
of the HWFRS HQ, the times are 7:00 a.m. open and 7:00 p.m. close Monday
to Friday.
Extra cleaning may be requested at the discretion of the Authorised
officer.
All operatives employed by the contractor and sub-contractors on this
contract will be required to be CRB checked at the expense of the
contractor.
II.2.2) Options
No
II.3) DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION
Duration in months: 60 (from the award of the contract)

SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION

III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.1) Deposits and guarantees required
See tender documents for details.
III.1.2) Main financing conditions and payment arrangements and/or
reference to the relevant provisions regulating them
See tender documents for details.
III.1.3) Legal form to be taken by the group of economic operators to
whom the contract is to be awarded
See tender documents for details.
III.1.4) Other particular conditions to which the performance of the
contract is subject
No
III.2) CONDITIONS FOR PARTICIPATION
III.2.2) Economic and financial capacity
Information and formalities necessary for evaluating if requirements are
met: Contractors wishing to be considered for inclusion in the tender
process must first complete and return a Request to Participate
questionnaire by the date and time in paragraph IV.3.3. The Questionnaire
can be obtained from Worcestershire County Council e-tendering Portal
located on the website (www.worcestershire.gov.uk/tendering). The
information in the Questionnaire shall form the basis for the selection of
service providers to be invited to tender.
III.2.3) Technical capacity
Information and formalities necessary for evaluating if requirements are
met:
Contractors wishing to be considered for inclusion in the tender process
must first complete and return a Request to Participate questionnaire by
the date and time in paragraph IV.3.3. The Questionnaire can be obtained
from Worcestershire County Council e-tendering Portal located on the
website (www.worcestershire.gov.uk/tendering). The information in the
Questionnaire shall form the basis for the selection of service providers
to be invited to tender.
III.2.4) Reserved contracts
No
III.3) CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.1) Execution of the service is reserved to a particular profession
No
III.3.2) Legal entities should indicate the names and professional
qualifications of the staff responsible for the execution of the service
No

SECTION IV: PROCEDURE

IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure
Restricted
IV.1.2) Limitations on the number of operators who will be invited to
tender or to participate
Envisaged minimum number 5 maximum number 8
IV.2) AWARD CRITERIA
IV.2.1) Award criteria
The most economically advantageous tender in terms of the criteria stated
in the specifications, in the invitation to tender or to negotiate or in
the descriptive document
IV.2.2) An electronic auction will be used
No
IV.3) ADMINISTRATIVE INFORMATION
IV.3.2) Previous publication(s) concerning the same contract
No
IV.3.3) Conditions for obtaining specifications and additional documents
Time limit for receipt of requests for documents or for accessing
documents 10.11.2010 - 16:00
Payable documents No
IV.3.4) Time-limit for receipt of tenders or requests to participate
17.11.2010 - 16:00
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up
English.

SECTION VI: COMPLEMENTARY INFORMATION

VI.1) THIS IS A RECURRENT PROCUREMENT
No
VI.2) CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU FUNDS
No
VI.3) ADDITIONAL INFORMATION
Conforming tenders to be submitted. Thereafter, variants may be offered
but the contracting authority does not bind itself to accept any variants.
The contracting authority reserves the right not to award a contract or to
award any option(s) it so wishes. Contractors selected to submit a tender
should not assume that their selection implies any recognition or
acceptance of their suitability to undertake the contract. In the event of
the tender response being inadequate, in either the number of bids
received or the quality of bids received, the contracting authority will
move automatically to the negotiated procedure without a further notice.
VI.4) PROCEDURES FOR APPEAL
VI.4.1) Body responsible for appeal procedures
Royal Courst of Justice
London
UNITED KINGDOM
Body responsible for mediation procedures
Royal Courts of Justice
London