SECTION I: CONTRACTING AUTHORITY
I.1) NAME, ADDRESSES AND CONTACT POINT(S)
Strathclyde Police
173 Pitt Street
Contact: Property Services Department
Attn: Ian McCracken
G2 4JS Glasgow
UNITED KINGDOM
Tel. +44 1415322432
E-mail:
Propertytenders@strathclyde.pnn.police.ukFax +44 1415322790
Internet address(es)
General address of the contracting authority
http://www.strathclyde.police.ukAddress of the buyer profile
http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00122Further information can be obtained at: As in above-mentioned contact
point(s)
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained at:
Strathclyde Police
UNITED KINGDOM
Internet:
http://www.publiccontractsscotland.gov.ukTenders or requests to participate must be sent to: Strathclyde Police
173 Pitt Street
Contact: Property Services Department
Attn: Billy Gemmell
G2 4JS Glasgow
UNITED KINGDOM
Tel. +44 1415322431
Fax +44 1415322790
Internet:
http://www.Propertytendters@strathclyde.pnn.police.uk
I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES
Body governed by public law
Other Police Authority for Strathclyde Police Force area with the
functions referred to in Section 2 of the Police (Scotland) Act 1967.
SECTION II: OBJECT OF THE CONTRACT
II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority
Building cleaning, janitorial and pest control services at Strathclyde
Police Occupied Properties.
II.1.2) Type of contract and location of works, place of delivery or of
performance
Services
Service category: No 14
Main place of performance Individual establshments within the area covered
by Strathclyde Police.
NUTS code UKM3
II.1.3) The notice involves
A public contract
II.1.5) Short description of the contract or purchase(s)
The provision of building cleaning, janitorial and pest control services
at buildings occupied by Strathclyde Police. Comprising day to day and
periodic cleaning (cleaning of windows will not be included in the
contract). Janitorial services will include portering, replacing light
bulbs etc, minor handyperson type repairs, etc. Pest control services will
comprise the reactive eradication and/or control of rodent, insect and
avian pests. This contract will run from 2011 to 2015.
Note: To register your interest in this notice and obtain any additional
information please visit the Public Contracts Scotland Web Site at
http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=192454.
II.1.6) Common procurement vocabulary (CPV)
90911200, 98341130, 90922000
II.1.7) Contract covered by the Government Procurement Agreement (GPA)
Yes
II.1.
Division into lots
No
II.1.9) Variants will be accepted
No
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope
The total number of properties across the Force included in the Contract
is 107Nr.
Approximate annual value 3 200 000 GBP.
II.2.2) Options
No
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.1) Deposits and guarantees required
A parent company guarantee may be required.
III.1.2) Main financing conditions and payment arrangements and/or
reference to the relevant provisions regulating them
As specified in the tender documents. All prices on the tender must be in
Sterling and all payments made to the successful tenderer will be in
Sterling.
III.1.3) Legal form to be taken by the group of economic operators to
whom the contract is to be awarded
Strathclyde Joint Police Board will require each Supplier in the group to
be jointly and severally liable for the satisfactory performance of any
contract. This assurance will be required, in writing, before any contract
can be awarded to any such group.
III.1.4) Other particular conditions to which the performance of the
contract is subject
No
III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if requirements are
met: Conditions for participation are as stated in the PPQ and reflect the
relevant provisions of the Public Contracts (Scotland) Regulations 2006
(as amended).
III.2.2) Economic and financial capacity
Information and formalities necessary for evaluating if requirements are
met: All candidates will be required to provide a statement, covering the
3 previous years, including the overall turnover of the candidate and
profit/loss. The candidate may be requested to submit appropriate
statements from its bankers or evidence of relevant professional risk
indemnity insurance, statement of accounts or extracts therefrom relating
to its business and statement of turnover, in respect of the work to which
the Contract relates for the previous 3 financial years.
Minimum level(s) of standards possibly required Minimum annual average
turnover of 20 000 000 GBP over last three years based on audited
accounts.
Offers from candidates who have failed to satisfy the required minimum
standard of economic and financial standing shall be excluded from the
evaluation process and their submission will not be considered.
III.2.3) Technical capacity
Information and formalities necessary for evaluating if requirements are
met:
(1) A statement of the candidate's average annual number of staff and
managerial staff over the previous 3 years.
(2) Details of the educational and professional qualifications of their
managerial staff; and those of the person(s) who would be responsible for
providing the services or carrying out the work or works under the
contract.
All candidates will be required to confirm if they currently operate a
quality system which conforms to the requirements of BS EN ISO 9001:2000
as amended, or hold a current quality system certificate awarded by an
accredited third party certification body (e.g. for BS EN ISO 9001:2000 as
amended) or that they have been formally assessed and approved to any
other defined quality system standard.
All candidates will be required to confirm if they hold a current
Environmental Management System certificate awarded by an external
certification authority.
III.3) CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.2) Legal entities should indicate the names and professional
qualifications of the staff responsible for the execution of the service
Yes
SECTION IV: PROCEDURE
IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure
Restricted
IV.1.2) Limitations on the number of operators who will be invited to
tender or to participate
Envisaged number of operators 6
Objective criteria for choosing the limited number of candidates: The
criteria to be used for the selection of tenderers are in accordance with
the provisions of The Public Contracts (Scotland) Regulations 2006 and is
relative to economic and financial stability and technical ability.The
criteria to be used for the selection of tenderers are in accordance with
the provisions of The Public Contracts (Scotland) Regulations 2006 and is
relative to economic and financial stability and technical ability.
An applicant will be considered ineligible due to any of the grounds set
out in Regulation 23 of The Public Contracts (Scotland) Regulations 2006.
Any applicant whose average turnover is under 20 000 000 GBP will be
excluded from the evaluation process and their submission will not be
considered. The responses contained within the PQQs of all applicants
meeting the foregoing minimum requirements will be scored by awarding
weighted marks in relation to Annual Turnover (maximum score available
20), Profit (maximum score available 10), Manpower (maximum score
available 15) Technical Qualifications (maximum score available 10),
Contracts Completed of a Similar Nature (maximum score available 30),
Quality Systems (maximum score available 5), Health and Safety Procedures
(maximum score available 5) and Environmental Management Systems (maximum
score available 5). The appropriate number of applicants with the highest
total of weighted marks will be invited to tender.
In the event of applicants obtaining the same number of weighted marks,
the deciding factor shall be in the higher/highest score relating to
contracts completed of a similar nature. If applicants have the same score
for contracts completed of a similar nature then the deciding factor shall
be the highest score in respect of % average profit before tax for the
last 3 years.
IV.2) AWARD CRITERIA
IV.2.1) Award criteria
The most economically advantageous tender in terms of the criteria stated
in the specifications, in the invitation to tender or to negotiate or in
the descriptive document
IV.2.2) An electronic auction will be used
No
IV.3) ADMINISTRATIVE INFORMATION
IV.3.1) File reference number attributed by the contracting authority
FW/P140
IV.3.4) Time-limit for receipt of tenders or requests to participate
10.11.2010 - 16:00
IV.3.5) Date of dispatch of invitations to tender or to participate to
selected candidates
2.12.2010
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up
English.
SECTION VI: COMPLEMENTARY INFORMATION
VI.1) THIS IS A RECURRENT PROCUREMENT
Yes
estimated timing for further notices to be published: Further notice to be
published 2014.
VI.3) ADDITIONAL INFORMATION
Contract award will be on the basis of most economically advantageous
tender, the assessment criteria for which will be contained in the tender
documentation.
Any contract arising from this tender will be governed by Scottish Law.
Electronic copies (e-mail or disk) of the tender documentation will not be
available.
For the avoidance of doubt, the date stated at IV3.4 is the time limit for
the receipt of a completed PQQ, which must be submitted in either
electronic or paper form.
The Pre-Qualification Questionnaire is only available on-line from the
Public Contracts Scotland website where it can be completed and returned
elctronically to the email address indicated at I.1) above or downloaded
and completed by hand and returned to the postal address identified at
I.1) above.
Candidates should note that further current financial checks will be
carried out on the successful tenderer to establish financial suitability
prior to issuing a letter of acceptance.
Strathclyde Joint Police Board reserves the right not to award a contract
to any oganisation deemed financially unsuitable.
In the event that an organisation is deemed to be financially unsuitable,
in accordance with Strathclyde Joint Police Board Standing Orders, SJPB
reserve the right to decline the acceptance of their tender submission.
(SC Ref:192454)
VI.4) PROCEDURES FOR APPEAL
VI.4.2) Lodging of appeals
Precise information on deadline(s) for lodging appeals: As detailed in the
Public Contracts (Scotland) Regulations 2006 (SSI 2006/1) (as amended) any
economic operator that suffers, or risks suffering, loss or damage
attributable to a breach of duty under the said Regulations may bring
proceedings in the Sheriff Court or the Court of Sesion.
VI.5) DATE OF DISPATCH OF THIS NOTICE:
4.10.2010