SECTION I: CONTRACTING AUTHORITY
I.1) NAME, ADDRESSES AND CONTACT POINT(S)
Wandsworth Borough Council
Housing Department, 17-27 Garratt Lane
Attn: Miss. Paula Chuard
SW18 4AE London
UNITED KINGDOM
Tel. +44 2088717728
E-mail:
pchuard@wandsworth.gov.ukFax +44 2088717989
Internet address(es)
General address of the contracting authority
www.wandsworth.gov.ukAddress of the buyer profile
www.wandsworth.gov.uk/info/200095/tenders_and_contractsFurther information can be obtained at: Attn: Mr Phil Dwyer
Tel. +44 2088716526
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained at:
As in above-mentioned contact point(s)
Tenders or requests to participate must be sent to: As in above-mentioned
contact point(s)
I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES
Regional or local authority
Housing and community amenities
The contracting authority is purchasing on behalf of other contracting
authorities No
SECTION II: OBJECT OF THE CONTRACT
II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority
UK-London: window cleaning of communal areas at housing estates.
II.1.2) Type of contract and location of works, place of delivery or of
performance
Services
Service category: No 14
Main place of performance Inner London - south west.
NUTS code UKI11
II.1.3) The notice involves
A public contract
II.1.5) Short description of the contract or purchase(s)
Wandsworth Borough Council is inviting suitably qualified and experienced
organisations to express an interest in being considered to tender for a
contract providing an efficient, cost effective and comprehensive cleaning
service for windows and other glazing situated at communal areas of the
Council's residential housing stock for a period of 3 years, with a
possible further mutually agreed extension for 2 years. Applications will
only be considered from organisations able to demonstrate their experience
in this area. There are approximately 1 000 blocks on 170 estates and 38
sheltered schemes throughout the borough.
II.1.6) Common procurement vocabulary (CPV)
90911300
II.1.7) Contract covered by the Government Procurement Agreement (GPA)
Yes
II.1.
Division into lots
No
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope
The estimated annual value of the contract is 57 000 GBP.
It is anticipated that tenders will be sought in March 2011. The contract
will commence on 5.11.2011.
Excluding VAT 171 000 GBP
II.2.2) Options
Yes
description of these options: The contract will be for an initial period
of 3 years, with a possible further mutually agreed extension for 2 years.
II.3) DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION
Starting 5.11.2011. Completion 4.11.2014
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.1) Deposits and guarantees required
A performance bond will not be required.
III.1.3) Legal form to be taken by the group of economic operators to
whom the contract is to be awarded
Joint and several liability.
III.1.4) Other particular conditions to which the performance of the
contract is subject
No
III.2) CONDITIONS FOR PARTICIPATION
III.2.2) Economic and financial capacity
Information and formalities necessary for evaluating if requirements are
met: Organisations wishing to be considered for selection to tender are
required to complete a pre-qualifying questionnaire (PQQ) which should be
obtained by either by email or by post from details as in section I.1.
Minimum level(s) of standards possibly required (1) Three years of
profitable financial accounts;
(2) Evidence of public liability insurance cover to a minimum of 5 000 000
GBP per occurrence and employers liability to a minimum of 10 000 000 GBP
(or statements that these will be obtained if awarded the relevant
contract(s));
(3) An annual turnover equivalent to at least twice the contract value.
III.2.3) Technical capacity
Information and formalities necessary for evaluating if requirements are
met:
See section II.2.2.
(1) At least 3 years experience in providing window cleaning services to
residential properties on housing estates;
(2) Proven ability to deliver to the contract standard drawn from
references for current and recent contracts of a similar size and nature;
(3) Sufficient resources to fulfil the obligations of the contract
including the provision of sufficient suitably qualified staff;
(4) Good technical knowledge with a minimum of 5 years experience of key
personnel;
(5) A sound record of quality standards including complaint handling.
Sound policies as required including health and safety and equalities.
Minimum level(s) of standards possibly required
(1) At least 3 years experience in providing window cleaning services to
residential properties on housing estates;
(2) Proven ability to deliver to the contract standard drawn from
references for current and recent contracts of a similar size and nature;
(3) Sufficient resources to fulfil the obligations of the contract
including the provision of sufficient suitably qualified staff;
(4) Good technical knowledge with a minimum of 5 years experience of key
personnel;
(5) A sound record of quality standards including complaint handling.
Sound policies as required including health and safety and equalities.
III.2.4) Reserved contracts
No
III.3) CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.1) Execution of the service is reserved to a particular profession
No
SECTION IV: PROCEDURE
IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure
Restricted
IV.1.2) Limitations on the number of operators who will be invited to
tender or to participate
Envisaged number of operators 6
Objective criteria for choosing the limited number of candidates:
Selection for inclusion within the tender list will be based on the
following criteria@:
(1) Evidence of at least 3 years experience in providing window cleaning
services to residential properties on housing estates;
(2) Evidence of proven ability to deliver to the contract standard drawn
from references for current and recent contracts of a similar size and
nature;
(3) Evidence of sufficient resources to fulfil the obligations of the
contract including the provision of sufficient suitably qualified staff;
(4) Key personnel must have good technical knowledge with a minimum of 5
years experience;
(5) Three years of profitable financial accounts;
(6) Evidence of public liability insurance cover to a minimum of 5 000 000
GBP per occurrence and employers liability to a minimum of 10 000 000 GBP
(or statements that these will be obtained if awarded the relevant
contract(s));
(7) Evidence that the organisation has an annual turnover equivalent to at
least twice the contract value;
(
Evidence of a sound record of quality standards including complaint
handling. Sound policies as required including health and safety and
equalities. It is intended to limit the tender list to a maximum of 6
companies. If more than 6 companies meet the criteria for selection, those
scoring the highest number of points on the evaluation criteria will be
invited to tender. Applicants are advised that references will be obtained
in writing from referees. It is the applicant's responsibility to ensure
that their referees respond within the time scale.
IV.2) AWARD CRITERIA
IV.2.1) Award criteria
Lowest price
IV.2.2) An electronic auction will be used
No
IV.3) ADMINISTRATIVE INFORMATION
IV.3.1) File reference number attributed by the contracting authority
SAU/CRT/2778
IV.3.2) Previous publication(s) concerning the same contract
Prior information notice
Notice number in OJ: 2010/S 117-176274 of 18.6.2010
IV.3.3) Conditions for obtaining specifications and additional documents
Payable documents No
IV.3.4) Time-limit for receipt of tenders or requests to participate
16.11.2010 - 12:00
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up
English.
SECTION VI: COMPLEMENTARY INFORMATION
VI.3) ADDITIONAL INFORMATION
Draft specifications may be inspected free of charge at the Housing
Department, Wandsworth Borough Council, 17-27 Garratt Lane, SW18 4AE on
weekdays between 9:00 and 16:30. If you wish to discuss the contract
please contact Mr. P Dwyer, Leasehold and Procurement Manager on details
as in section I.1.1. Applicants are once again advised that references
will be obtained in writing from referees. It is the applicant's
responsibility to ensure that their referees respond within the time
scale.
GO reference: GO reference: GO 10092411.
VI.4) PROCEDURES FOR APPEAL
VI.4.2) Lodging of appeals
Precise information on deadline(s) for lodging appeals: Wandsworth Council
will incorporate a minimum 10 calendar day standstill period at the point
information on the award of a contract is communicated to tenderers. This
period allows unsuccessful tenderers to seek further debriefing from the
Council before the contract is entered into. Applicants have 2 working
days from the notification of the award decision to request additional
debriefing and that information has to be provided a minimum of 3 working
days before the expiry of the standstill period. If required such
information should be requested from the person detailed under 1.1.
If an appeal regarding the award of a contract has not been successfully
resolved the Public Contracts Regulations 2006 (SI 2006 No 5) provide for
aggrieved parties who have been harmed or are at risk of harm by a breach
of the rules to take action in the High Court (England, Wales and Northern
Ireland). Any such action must be brought promptly (generally within 3
months). Where a contract has not been entered into the Court may order
the setting aside of the award decision or order the authority to amend
any document and may award damages. If the contract has been entered into
the Court may only award damages [the purpose of the standstill period
referred to above is to allow parties to apply to the Courts to set aside
the award decision before the contract is entered into].
VI.5) DATE OF DISPATCH OF THIS NOTICE:
24.9.2010