SECTION I: CONTRACTING AUTHORITY
I.1) NAME, ADDRESSES AND CONTACT POINT(S)
University of Leeds
Woodhouse Lane
LS2 9JT Leeds
UNITED KINGDOM
E-mail:
centralpurchasing@adm.leeds.ac.ukInternet address(es)
General address of the contracting authority
www.leeds.ac.ukAddress of the buyer profile
https://in-tendhost.co.uk/universityofleeds/asp/home.aspFurther information can be obtained at: As in above-mentioned contact
point(s)
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained at:
As in above-mentioned contact point(s)
Tenders or requests to participate must be sent to: As in above-mentioned
contact point(s)
I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES
Body governed by public law
Education
The contracting authority is purchasing on behalf of other contracting
authorities No
SECTION II: OBJECT OF THE CONTRACT
II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority
Cleaning Services for Law Building.
II.1.2) Type of contract and location of works, place of delivery or of
performance
Services
Service category: No 14
Main place of performance Main Campus.
NUTS code UKE42
II.1.3) The notice involves
A public contract
II.1.5) Short description of the contract or purchase(s)
The University of Leeds Facilities Directorate is seeking to establish a
provider of cleaning services to its new Law Building due for completion
January 2011 with the potential addition of a second building mid 2011.
The appointed contractor will take responsibility for all day to day
cleaning and any ad-hoc or supplementary cleaning or associated services.
II.1.6) Common procurement vocabulary (CPV)
90910000
II.1.7) Contract covered by the Government Procurement Agreement (GPA)
Xtender Ltd UK 0800 043 0289 IRL +353 1 8293500 Produced on 25 September 10
Xtender Daily Alerts Document No 285915-2010 Original Language
25 September 10 EN - English
Page No
OJ Ref 187/2010 2
Yes
II.1.
Division into lots
No
II.1.9) Variants will be accepted
No
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope
The contracter will be responsible for the provision of all labour,
materials and equipment required to achieve the high standards required by
the University. The contract period will be potentially for 3 years,
initially 12 months with 2 options to extend anually.
II.2.2) Options
No
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.3) Legal form to be taken by the group of economic operators to
whom the contract is to be awarded
Group or consortia bidders must be jointly and severally liable.
III.1.4) Other particular conditions to which the performance of the
contract is subject
No
III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if requirements are
met: Certificate of professional or commercial registration, declaration
under oath or certificate imposed by the Member state in which the
applicant is established;
Extract of "judicial record" or, failing this, an equivalent document
issued by the legal or administrative authority of the country of origin;
A certificate issued by the competent authority in the Member State
concerned to the effect that the tenderer has fulfilled its obligations
relating to the payment of social security contributions in accordance
with the legal provisions of the country in which the tenderer is
established;
A certificate issued by the competent authority in the Member State
concerned to the effect that the tenderer has fulfilled its obligations
relating to the payment of social security contributions in accordance
with the legal provisions of the country of the contracting authority;
A certificate issued by the competent authority in the Member State
concerned to the effect that the tenderer has fulfilled its obligations
relating to the payment of taxes in accordance with the legal provisions
of the country in which the tenderer is established;
A certificate issued by the competent authority in the Member State
concerned to the effect that the tenderer has fulfilled its obligations
relating to the payment of taxes in accordance with the legal provisions
of the country of the contracting authority.
III.2.2) Economic and financial capacity
OJ Ref 187/2010 3
Information and formalities necessary for evaluating if requirements are
met: Appropriate statements from bankers;
Presentation of the firm's balance sheets or extracts from the balance
sheets, where publication of the balance sheet is required under the law
of the country in which the contractor is established;
A statement of the firm's overall turnover and the turnover on
construction works for the three previous fiancial years.
III.2.3) Technical capacity
Information and formalities necessary for evaluating if requirements are
met:
The contractor's educational and professional qualifications and/or those
of the firm's managerial staff and, in particular, those of the persons
responsible for carrying out the works;
A list of the works carried out over the past five years including their
value, dates and sites, accompanied by certificates of satisfactory
execution for the most important works;
A statement of the tools, plant and technical equipment available to the
contractor for carrying out the work;
A statement of the firm's average annual manpower and the number of
managerial staff for the past three years;
A statement of the technicians or technical bodies which the contractor
can call upon for carrying out the work, whether or not they belong to the
firm.
III.2.4) Reserved contracts
No
III.3) CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.1) Execution of the service is reserved to a particular profession
No
III.3.2) Legal entities should indicate the names and professional
qualifications of the staff responsible for the execution of the service
No
SECTION IV: PROCEDURE
IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure
Accelerated restricted
Justification for the choice of accelerated procedure: The EU Commissions
recognition of the need for accelerated procurement procedures as
requested by the European Council in its conclusions of 12 December when
the European Council invited the Commission to adopt a number of measures
in response to the financial crisis.
IV.1.2) Limitations on the number of operators who will be invited to
tender or to participate
Envisaged number of operators 6
Objective criteria for choosing the limited number of candidates: Relevant
experience of contractor.
Financial standing of contractor.
Health & Safety Standards.
Quality Assurance Standards.
Equality & Diversity.
OJ Ref 187/2010 4
IV.1.3) Reduction of the number of operators during the negotiation or
dialogue
Recourse to staged procedure to gradually reduce the number of solutions
to be discussed or tenders to be negotiated No
IV.2) AWARD CRITERIA
IV.2.1) Award criteria
The most economically advantageous tender in terms of the criteria stated
in the specifications, in the invitation to tender or to negotiate or in
the descriptive document
IV.2.2) An electronic auction will be used
No
IV.3) ADMINISTRATIVE INFORMATION
IV.3.1) File reference number attributed by the contracting authority
RCS990
IV.3.2) Previous publication(s) concerning the same contract
No
IV.3.3) Conditions for obtaining specifications and additional documents
Payable documents No
IV.3.4) Time-limit for receipt of tenders or requests to participate
4.10.2010 - 16:00
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up
English.
IV.3.
Conditions for opening tenders
Persons authorised to be present at the opening of tenders No
SECTION VI: COMPLEMENTARY INFORMATION
VI.1) THIS IS A RECURRENT PROCUREMENT
No
VI.2) CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU FUNDS
No
VI.3) ADDITIONAL INFORMATION
Further information re the above tender can be found here -.
https://in-tendhost.co.uk/universityofleeds/.
You must register your expression of interest via the site, once
registered the PQQ will be made available to download from the site.
The University is a Public Authority within the meaning of the Freedom of
Information Act 2000.
Information received may be made available on demand in accordance with
Freedom of Information Act 2000.
VI.4) PROCEDURES FOR APPEAL
VI.4.2) Lodging of appeals
Precise information on deadline(s) for lodging appeals: This authority
will incorporate a minimum 10 calendar day standstill period (or 15 days
if non-electronic or fax methods used) at the point that information on
the award of the contract is communicated to tenderers. If an appeal
regarding the award of a contract has not been successfully resolved then
OJ Ref 187/2010 5
the Public Contracts Regulations 2006 (England, Wales and Northern
Ireland) provide for aggrieved parties who have been harmed or are at risk
of harm by a breach of the rules to take action in the High Court
(England, Wales and Northern Ireland). Any such action must be brought
within 3 months generally.
Service from which information about the lodging of appeals may be
obtained.
VI.5) DATE OF DISPATCH OF THIS NOTICE:
24.9.2010